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In many schools, critical information lives in too few places. It’s not intentional; it’s just how things have evolved. The brand guidelines are on one person’s desktop. The latest parent newsletter template is buried in someone’s inbox. Event details live in a Word doc that only one team member can edit. The result is predictable: Teachers send one-off requests for logos, photos, or “that exact wording” from last year’s event. Managers spend excessive time answering “Where c